Overview and Contact Details
The policy describes Cambridge University Engineering Society (CUES)’s processing of personal data routinely collected through our Website and other online presence (e.g. Facebook, Twitter etc.). It seeks to meet our legal obligations under the General Data Protection Regulation (GDPR) 2016/679 and specifically articles 12 to 14 thereof.
Our contact details in relation to these and other matters are as follows:
Address: Cambridge University Engineering Society (CUES), Department of Engineering, Trumpington Street, Cambridge, CB2 1PZ
Email: [email protected]
What data is collected
Registration on our website involves the collection of your name, contact details, college, matriculation and expected graduation years, subject, payment information and password details.
Our website sets a number of third party cookies that collect tracking information linked to online identifiers. Further information on our website cookies is provided below. We have an online presence on Facebook and they also set cookies which track users through online identifiers. However, this activity is governed by Facebook’s own privacy policy which can be found at https://www.facebook.com/policy.php.
Other than information deliberately disclosed by the user (e.g. through publishing a post or sending an electronic message) we do not routinely collect any other information from users.
Purposes and Legal Basis of Processing
Our general purpose for collecting the above information is to administer, improve and sustain the services provided by the Society.
Our legal basis for the above processing is furtherance of the legitimate interests of the Society (GDPR, art. 6(1)(f)).
Our website also sets a number of Google Analytics cookies whose purpose is to provide us with analytic data about use of our website.
Our legal basis for the above processing is your consent (GDPR, art. 6(1)(a)). You have a right to withdraw consent at any time, which you may exercise by deleting these cookies and blocking further storage of them on your device. This does affect the legality of processing prior to such withdrawal.
Period of Storage
Personal data collected online is stored for as long as it is needed to administer or provide services linked to you. Unless you take action to clear or delete these from your device, specific time limits apply to our website cookies:
Google Analytics: up to 2 years
Further Rights
The GDPR grants you a number of rights including to object to processing or to request from us access to, rectification or erasure of data or to the restriction of processing. In many cases, these rights can be exercised through our services (e.g. by changing your contact details within your website account). However, should you could consider this insufficient, you may contact us at the address in order to exercise these rights. You may also raise any issue or complaint with us related with this policy through the same method. You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) (details at https://ico.org.uk/make-a-complaint/).